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HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees
March 17 2015 at
338 Main Street, Huntington, New York

PRESENT: Trustees: Paul Ehrlich, Ann M. Berger, Ann Scolnick, Harriet Spitzer and Chuck Rosner

Library Director: Joanne Adam; Assistant Directors: Kristine Casper and Teresa Schwind

EXCUSED:

Mr. Ehrlich called the meeting to order at 5:33 p.m.

Ms. Scolnick made a motion, seconded by Ms. Berger, to approve the Library Board of Trustees Minutes of February 17, 2015. The vote was unanimous.

Ms. Morgan was in attendance to present the Friends report. She reported that all mysteries/thrillers are on sale at 50% off; this Saturday the Jolly Beggars will perform and the friends donated $1,000 to underwrite the program; April 4th will be the next book sale.

Library Director Joanne Adam presented the 2015-2016 budget and a question and answer period followed.

A period of public expression was held.

A motion was made by Ms. Berger, seconded by Mr. Rosner, that Warrant #21, February End of Month, totaling $98,944.93 is paid. The vote was unanimous.

Mr. Ehrlich made a motion, seconded by Ms. Spitzer, that Warrant #22, March Disbursements, totaling $142,416.79 is paid. The vote was unanimous.

Business Manager Jennifer Mulvihill was available to answer any questions regarding her report. She stated that she had a discussion with a Chase Bank representative regarding a new policy of fees to be assessed to library accounts. The fees would total about $800 per month. This new fee policy will be further discussed, as well as the prospect of new banking relationships.

Ms. Berger reported on a visit that she and Ms. Scolnick made to the Nesconset Branch of the Smithtown Library where they took a tour of the 15,000 foot facility that had been converted from an armory.

Ms. Spitzer stated that the Personnel Committee met with Ms. Adam regarding setting up a six-month evaluation for the Library Director

Mr. Rosner made a motion, seconded by Ms. Spitzer, to accept the Personnel Report for March, 2015. The vote was unanimous.

Assistant Director Kristine Casper reported she is working on L.I. Link and the Visiting Patron/Direct Access feature and that she successfully tested a check-out on the local system. Also, with regard to the Hoopla Database, Tom Cohn successfully uploaded records to OPAC.

Assistant Director Teresa Schwind reported she is working on employee files, cleaning them up and developing job descriptions for staff. In addition she talked about various networking opportunities.

Library Director Joanne Adam reviewed her report highlighting some of the items contained therein. There was discussion regarding space planning and the bills received thus far for services rendered, as well as discussion on proposed library operating hours starting in May, 2015. Other items discussed included a new Rosetta Stone service and the Property Tax Freeze Credit/Government Efficiency Plan. Plans for future means of snow removal will be discussed further with the Facilities Committee.

A motion was made by Ms. Spitzer, seconded by Ms. Scolnick, to accept the proposed new Hours of Operation as presented. The motion passed with a 4:1 vote with Mr. Rosner abstaining.

The N.Y.S. Report was briefly reviewed by Ms. Casper.

Ms. Spitzer made a motion, seconded by Mr. Rosner, to approve the 2014 Annual Report for Public and Association Libraries. The vote was unanimous.

Ms. Spitzer stated a note of condolence was sent to Nancy Freeman and a get well note to Laura Markowitz who was recently injured.

A second period of public expression was held.

Mr. Ehrlich made a motion, seconded by Ms. Berger, to modify the previously approved Operating Hours, which had extended the number of open Sundays with reduced hours. Hours of Operation will remain at 1:00 p.m. – 6:00 p.m. for the additional dates of May 17th, and 31st, June 7th, and 14th. The motion passed with a vote of 4:1 with Mr. Rosner having a no vote.

At 7:18 p.m., a motion was made by Mr. Ehrlich, seconded by Ms. Scolnick, to enter Executive Session to discuss contract negotiations and the Collective Bargaining Agreement. The vote was unanimous.

At 8:10 p.m., Mr. Ehrlich reconvened the meeting.

At 8:11 p.m., Ms. Berger made a motion, seconded by Ms. Spitzer, to adjourn the meeting.

At 8:12 p.m. the meeting was adjourned.

Respectfully Submitted:            Prepared By:

_________________________ _____________________________
Harriet Spitzer, Secretary         Claire Tietjen, Recording Secretary

 

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