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HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Special Meeting of the Library Board of Trustees
Held May 19, 2015 at
338 Main Street, Huntington, New York

PRESENT: Trustees: Paul Ehrlich, Ann M. Berger, Ann Scolnick, Harriet Spitzer

Director: Joanne Adam; Assistant Directors: Kristine Casper and Teresa Schwind

EXCUSED: Chuck Rosner

Mr. Ehrlich called the meeting to order at 5:35 p.m.

Ms. Scolnick made a motion, seconded by Ms. Berger, to approve the Library Board Minutes of the Special Meeting held on April 13, 2015. The vote was unanimous.

Ms. Berger made a motion, seconded by Ms. Scolnick, to approve the Library Board Minutes of April 21, 2015. The vote was unanimous.

Ms. Spitzer made a motion, seconded by Ms. Scolnick, to approve the Library Board Minutes of the Special Meeting held on May 5, 2015. The vote was unanimous.

Ms. Morgan was in attendance to present the Friends report which included the following: $1,000 had been contributed toward a recent program at the Station Branch; they will be participating in the Carnival to be held next month; history books are on sale at half price; daily book sales are averaging $400 per month; boxes of books are being shipped out to Better World Books as well as Operation Paperback.

A period of public expression was held.

A motion was made by Ms. Berger, seconded by Mr. Ehrlich, that Warrant #26, April End of Month, totaling $482,501.37 is paid. The vote was unanimous.

Ms. Berger made a motion, seconded by Mr. Ehrlich, that Warrant #27, May Disburse- ments totaling $22l,309.06 is paid. The vote was unanimous.

Business Manager, Jennifer Mulvihill, was not in attendance to give her report.

Nancy Freeman, Department Head of Senior Services, was in attendance to present her report. She briefly reviewed some of her responsibilities that include visits to 29 homebound patrons, delivery of DVD’s to various local senior facilities and providing books for the St. Patrick’s book discussion group. Ms. Freeman discussed a few of the on-going programs, as well as some new upcoming programs.

Ms. Berger stated she and Ms. Scolnick met to visit an alternate location to the armory for a possible new site for the Station Branch.

Ms. Spitzer stated the Facilities Committee met to discuss future floor plans for the Library as presented by space planners Kim and Rob Cullin.

The Personnel Committee met to approve the replacement of one children’s librarian and to approve the hiring of pages, as needed, for the summer. Additionally, a Spanish speaking substitute was requested for the Station Branch. A replacement guard was also requested.

Ms. Spitzer made a motion, seconded by Ms. Berger, to accept the Personnel Report for May, 2015. The vote was unanimous.

As an addendum to her report, Assistant Director Kristine Casper stated that upgrading of the Encore catalog should begin this week.

Assistant Director Theresa Schwind stated she is celebrating her 10th anniversary at Huntington Public Library.

Library Director Joanne Adam briefly reviewed her report highlighting some items. In addition, she stated that she plans to get out into the community more often and noted the need for additional desktop computers. Ms. Adam recommended staying open on the Friday before July 4th and asked for approval to move forward with the space planners’ recommended proposal.

A motion was made by Ms. Spitzer, seconded by Ms. Berger, for the approval to purchase 10 desktop computers at a cost of approximately $10,000.00. The vote was unanimous.

Mr. Ehrlich made a motion, seconded by Ms. Spitzer, to continue with the reorganizational floor plans as presented by Kim and Rob Cullin. The vote was unanimous.

A get well note was sent to a staff employee.

A second period of public expression was held.

At 6:25 p.m., a motion was made by Ms. Scolnick, seconded by Ms. Spitzer, to enter Executive Session to discuss contract negotiations. The vote was unanimous.

At 7:10 p.m., Mr. Ehrlich reconvened the meeting.

At 7:11 p.m., a motion was made by Mr. Ehrlich, seconded by Ms. Spitzer, to adjourn the meeting. At 7:12 p.m., the meeting was adjourned.

Respectfully Submitted:            Prepared By:

_________________________ _____________________________
Harriet Spitzer, Secretary         Claire Tietjen, Recording Secretary

 

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