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HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees
Held July 21, 2015, at the
  Huntington Public Library Meeting Room

PRESENT: Trustees: Paul Ehrlich, Ann M. Berger, Ann Scolnick, Chuck Rosner and Pat McKenna-Bausch
Director: Joanne Adam; Assistant Directors: Kristine Casper and Teresa Schwind

EXCUSED:

Mr. Ehrlich called the meeting to order at 5:35 p.m.

Appointment of Chairperson: Ms. Adam was nominated to act as Chairperson for the meeting by Mr. Ehrlich, seconded by Ms. Scolnick. The nomination was unanimously approved and Ms. Adam proceeded with the order of business.

Election of Officers for 2015-2016

  1. Election of President for 2015 – 2016: Mr. Rosner nominated Paul Ehrlich for President. The nomination was seconded by Ms. Scolnick and unanimously approved.
  2. Election of Vice-President for 2015 - 2016: Mr. Ehrlich nominated Ann Berger for Vice President. The nomination was seconded by Ms. Scolnick and unanimously approved.
  3. Election of Secretary for 2015 - 2016: Ms. Berger nominated Ann Scolnick for Secretary. The nomination was seconded by Ms. McKenna-Bausch and unanimously approved.
  4. Election of Financial Officer for 2015 - 2016: Ms. Scolnick nominated Chuck Rosner for Financial Officer. The nomination was seconded by Ms. Berger and unanimously approved.

Appointments for 2015 - 2016

  1. Appointment of Legal Counsel: It was moved by Ms. Scolnick and seconded by Ms. Berger to re-appoint the Law Offices of Hamburger, Maxson, Yaffee, Knauer & McNally, LLP, Douglas K. McNally, Partner, from July 1, 2015 , to June 30, 2016. The motion carried unanimously.
  2. Appointment of Library Auditor: It was moved by Mr. Rosner and seconded by Ms. McKenna-Bausch to re-appoint the accounting firm of Baldessari & Coster LLP, Albert Coster, from July 1, 2015, to June 30, 2016. The motion carried unanimously.
  3. Newspaper of Record: It was moved by Ms. Scolnick and seconded by Ms. Berger, to re-appoint the Long Islander as the newspaper of record, with Newsday as a second paper if required by law. The motion carried unanimously.
  4. Appointment of Library Treasurer: It was moved by Ms. Berger and seconded by Ms. McKenna-Bausch, to appoint Linda Newell as Library Treasurer. The motion carried unanimously.
  5. Designation of Standing Committees: The following Standing Committee members were appointed:
    • Budget & Finance - Chuck Rosner and Paul Ehrlich
    • Station Branch Planning – Ann Berger and Ann Scolnick
    • Personnel – Paul Ehrlich and Pat McKenna-Bausch
    • By-laws & Policies – Ann Scolnick and Pat McKenna- Bausch
    • Foundation – Chuck Rosner and Ann Berger
    • Facilities and Renovation – Ann Berger and Pat McKenna-Bausch
    • Labor Management – Ann Scolnick and Chuck Rosner

Affirmation of Compliance: Conflict of Interest Policy: Signed copies of the Affirmation of Compliance relating to the Conflict of Interest Policy were collected from Board members for the fiscal year 2015 - 2016. Ms. Scolnick moved, seconded by Mr. Rosner, to reaffirm the Library’s Conflict of Interest Policy. The motion carried unanimously.

Establishment of the Time and Place of Regular Meetings: Ms. Berger moved, seconded by Ms. McKenna-Bausch, that the regular meetings be held on the third Tuesday of each month at 5:30 p.m. The motion carried unanimously.

Approval of Holiday & Sunday Schedule for 2015 – 2016: Ms. Scolnick moved, seconded by Mr. Rosner, to approve the proposed Library Holiday & Sunday Schedule for 2015 -2016 as presented. The motion carried unanimously.

Approval of Fines and Fees Schedule: Mr. Rosner moved, seconded by Ms. Scolnick, to adopt the 2015 - 2016 Fines and Fees Schedule as presented. The motion carried unanimously.

Affirmation of Library Purchasing Policy: Ms. Scolnick moved, seconded by Ms. Berger, to reaffirm the Library’s Purchasing Policy. The motion carried unanimously.

Affirmation of By-Laws: Mr. Rosner moved, seconded by Ms. Scolnick, to reaffirm the Library’s By-Laws. The motion carried unanimously.

Ms. Berger made a motion, seconded by Mr. Rosner to approve the Library’s Board of Trustees Minutes of June 16, 2015. The motion carried unanimously.

Ms. Morgan from the Friends was in attendance to present her report which included the following: There will be no Friends meeting held in July; the arrangement to display books at the train station has been derailed pending approval from MTA officials; fiction books are on sale for 25 cents; a sign has been made for the Friends book sale, as well as for when they sponsor library programs.

A period of public expression was held.

A motion was made by Ms. Scolnick, seconded by Ms. Berger, that Warrant #30, June-End of Month, totaling $414,081.52 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Mr. Ehrlich, that Warrant #1, July General Fund Disbursements, totaling $388,019.16 is paid. The vote was unanimous.

A motion was made by Ms. Scolnick, seconded by Ms. McKenna-Bausch, that Warrant #2, Q2 Medicare Reimbursements totaling $16,099.14 is paid. The vote was unanimous.

A motion was made by Mr. Ehrlich, seconded by Ms. Berger, to approve the disposal of assets as presented. The vote was unanimous.

A motion was made by Ms. Scolnick, seconded by Mr. Ehrlich, to approve the transfer of $1,000,000 from General Fund to Capital Fund, retroactive to June 30, 2015. The vote was unanimous.

Business Manager, Jennifer Mulvihill, was available to answer any questions regarding her report with no new transactions to report on.

Ms. Scolnick made a motion, seconded by Ms. Berger, to accept the Personnel Report for July, 2015, as amended. The motion carried unanimously.

As an addendum to Assistant Director Kristine Casper’s report, she added that the upgrade to Encore will be tomorrow; she did the annual review of statistics and continues to work with others on the renovation of the Main library.

Assistant Director Teresa Schwind stated she continues to learn more about HR procedures and laws and is looking into policies that need updating. She arranged for a retirement representative to come to the library to speak to interested staff. Local history is busy and social media is up and running.

Library Director, Joanne Adam reviewed her written report and addressed the issue of Board of Trustees meeting dates, as well as library Saturday hours beginning in September.

Mr. Ehrlich made a motion, seconded by Ms. Scolnick, to change the library’s Saturday hours of operation, beginning Saturday, September 12, 2015, to the hours of 9:00 am – 5:00 pm. The vote was unanimous.

A motion was made by Ms. Scolnick, seconded by Mr. Rosner, to adjust the dates for the Board of Trustees meetings to those as presented by Ms. Adam. The vote was unanimous.

Ms. Adam continued with her report and thanked the Board for allowing her to attend the ALA Conference. Space planning at the Main is on a temporary hold while exploring new options. Ms. Adam distributed an Opinion of Value for the property next door to the library and a discussion ensued regarding the option to purchase this property. A presentation for Staff Development Day was briefly discussed, as well as the idea for a new immigration program to be held at the Station Branch.

A period of public expression was held.

At 7:24 p.m. Mr. Rosner made a motion, seconded by Ms. Scolnick, to go to Executive Session to discuss labor issues.

At 7:38 pm., Mr. Ehrlich reconvened the meeting.

A motion was made by Mr. Rosner to adjourn the meeting. At 7:40 p.m. the meeting was adjourned.

Respectfully Submitted:           Prepared By:

_________________________ _____________________________
Ann Scolnick, Secretary           Claire Tietjen, Recording Secretary

 

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