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HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees
Held November 17, 2015, at
338 Main Street, Huntington, New York

PRESENT: Trustees: Ann M. Berger, Ann Scolnick, Chuck Rosner and Pat McKenna-Bausch

Library Director: Joanne Adam; Assistant Directors: Kristine Casper and Teresa Schwind

EXCUSED: Paul Ehrlich

Ms. Berger called the meeting to order at 5:33 p.m.

Ms. Scolnick made a motion, seconded by Mr. Rosner, to approve the Library Board Minutes of October 20, 2015. The vote was unanimous.

With regard to the Friends report, Ms. Berger stated that the Friends were having a media sale this weekend at the Station Branch and to pass the word.

A period of public expression was held.

Mr. Al Coster from Baldessari & Coster LLP was in attendance to present the audit report for fiscal year ending June 30, 2015. He stated that the financial statements present fairly, in all material respects, the financial position of the Library. He added this is the best report we could get. He proceeded to summarize the report reviewing key items contained therein.

A motion was made by Ms. Scolnick, seconded by Ms. McKenna-Bausch, that Warrant #11, October End of Month, totaling $527,074.97 is paid. The vote was unanimous.

Ms. McKenna-Bausch made a motion, seconded by Ms. Scolnick, that Warrant #12 November Disbursements, totaling $792,766.68 is paid. The vote was unanimous.

Business Manager, Jennifer Mulvihill, was available to answer any questions regarding her report. She spoke with a TD Bank representative regarding the Library’s accounts and stated that required balances are higher in the checking accounts and are used to cover service costs first; excess funds are transferred to the Money Market account.

The Station Branch Committee met and Ms. Berger stated that there was a discussion with the owner regarding the possibility of renting the entire building should the upstairs tenant leave. The Station Branch Committee will meet again after the holidays to review the status of the armory location.

The Facilities and Renovation Committee met with Administration to discuss the changes to the plans as presented by Kim and Rob Cullin. Other options continue to be investigated.

Mr. Rosner made a motion, seconded by Ms. Scolnick, to accept the revised Personnel Report, as presented, for November, 2015. The vote was unanimous.

Assistant Director Kristine Casper distributed October’s program analysis from the Station Branch and Adult Reference Department. She stated she recently attended a Source the Station meeting with Mary Kelly and the latest plans for the revitalization of the Station area were presented. She continues to work on investigating options/costs for the Library to remain as an independent system vs. rejoining the PALS consortium.

Assistant Director Theresa Schwind stated she wants to meet with the Policy Committee to review and revise outdated polices, including our policy regarding fines and fees. Ms. Schwind is writing a humanities grant and exploring other ways of fund raising. She is working on formulating a policy where the Library would charge for digital copies/scans of various local history items, as well as developing the collection itself.

Library Director Joanne Adam reviewed her Director’s Report. An update was given on the status of the Library’s renovation. She stated that the Library will continue to use CARR for our copying needs after investigating all other options. There was some discussion on the opening/closing on Friday nights, as well as the option to change the format of our newsletter.

Ballots for a SCLS Board of Trustees member were collected from Board Trustees.

A second period of public expression was held.

At 7:05 p.m., a motion was made by Mr. Rosner, seconded by Ms. McKenna-Bausch, to adjourn the meeting. At 7:06 p.m., the meeting was adjourned.

Respectfully Submitted:           Prepared By:

_________________________ _____________________________
Ann Scolnick, Secretary           Claire Tietjen, Recording Secretary

 

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