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HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees
June 21, 2016, at
338 Main Street, Huntington, New York

PRESENT: Trustees: Paul Ehrlich, Ann M. Berger, Ann Scolnick and Chuck Rosner

Library Director: Joanne Adam; Assistant Directors: Kristine Casper and Teresa Schwind

EXCUSED: Pat McKenna-Bausch

Mr. Ehrlich called the meeting to order at 5:35 p.m.

Ms. Scolnick made a motion, seconded by Ms. Berger, to approve the agenda for the June 21, 2016, Board of Trustees Meeting. The vote was unanimous.

Mr. Rosner made a motion, seconded by Ms. Scolnick, to approve the Library Board of Trustees Minutes of May 17, 2016. The vote was unanimous.

Ms. Perry was in attendance to present the Friends report. Ms. Perry stated that the money collected from book sales this year exceeds the amount collected in previous years and the Friends are eager to use the funds for the Library.

A period of public expression was held.

A motion was made by Mr. Ehrlich, seconded by Ms. Berger, that Warrant #27, May End of Month, totaling $425,421.71 is paid. The vote was unanimous.

Ms. Scolnick made a motion, seconded by Mr. Ehrlich, that Warrant # 28, June Disbursements, totaling $180,238.45 is paid. The vote was unanimous.

A motion was made by Mr. Ehrlich, seconded by Ms. Scolnick, that Warrant #3, June Capital Fund, totaling $6,002.25 is paid. The vote was unanimous.

Mr. Kenneth Grounds was in attendance to present information regarding the creation of the Huntington Library Foundation.

Business Manager, Jennifer Mulvihill, was available to answer any questions regarding her report.

Ms. Berger made a motion, seconded by Ms. Scolnick, to approve the disposal of assets consisting of one microfilm reader. The vote was unanimous.

Mr. Rosner stated that the Foundation Committee met and that Mr. Ground’s presentation covered everything discussed.

Ms. Scolnick stated that the By-Laws and Policies Committee met to review two policies, the Whistleblower Policy and the Investment Policy, and recommend their approval under New Business.

Ms. Berger stated that the Station Branch Planning Committee met and that they continue to pursue various options regarding the current lease and potential locations.

Ms. Berger made a motion, seconded by Ms. Scolnick, to accept the Personnel Report for June, 2016. The vote was unanimous.

Assistant Director Kristine Casper reviewed her written report with nothing new to add.

Assistant Director Teresa Schwind reviewed her written report stating that various special collections were being appraised, including several original Audubon prints, giving us good information for pursuing preservation and conservation efforts indicating that a climate controlled environment would be helpful in better preserving the materials. A services analysis and statistics report about Station Branch services compiled by Ms. Schwind and Ms. Casper was discussed.

Library Director, Joanne Adam reviewed her written report and discussed the next steps in the building renovation project beginning with reviewing and recommending the approval of written proposals provided by H2M, Architects and Engineers. Ms. Adam discussed the construction grant application process indicating that based on information surrounding our current HVAC project; we are in a good position to apply for the grant in 2017.

A motion was made by Mr. Ehrlich, seconded by Ms. Scolnick, to accept the proposals submitted by H2M Architects and Engineers pending minor modifications. The vote was unanimous.

In New Business, a motion was made by Mr. Rosner, seconded by Ms. Scolnick, to approve the Whistleblower Policy as presented. The vote was unanimous.

A motion was made by Mr. Rosner, seconded by Ms. Scolnick, to approve the Investment Policy as presented retroactive to July 1, 2015, since we have been acting in accordance with the policy since we switched banks. The vote was unanimous.

Ms. Scolnick reported that an email was received and answered regarding a question about our renovation project.

A second period of public expression was held.

At 6:45 p.m., a motion was made by Mr. Rosner, seconded by Ms. Berger, to enter Executive Session to discuss legal issues. The vote was unanimous.

At 7:35 pm, Mr. Ehrlich reconvened the meeting.

At 7:36 pm, a motion was made by Mr. Rosner, seconded by Ms. Scolnick, to adjourn the meeting. At 7:37 pm, the meeting was adjourned.

Respectfully Submitted:           Prepared By:

_________________________ _____________________________
Ann Scolnick, Secretary           Claire Tietjen, Recording Secretary

 

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