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HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees
Held July 19, 2016, at the
  Huntington Public Library Meeting Room

PRESENT: Trustees: Paul Ehrlich, Ann M. Berger, Ann Scolnick, Chuck Rosner and Pat McKenna-Bausch

Director: Joanne Adam; Assistant Directors: Kristine Casper and Teresa Schwind

Business Manager: Jennifer Mulvihill; Recording Secretary: Claire Tietjen

EXCUSED:

Mr. Ehrlich called the meeting to order at 5:30 p.m.

Appointment of Chairperson: Ms. Adam was nominated to act as Chairperson for the meeting by Mr. Ehrlich and then proceeded with the order of business.

Ms. Berger made a motion, seconded by Mr. Ehrlich, to move item #24 on the agenda to item #13. The motion carried unanimously.

Election of Officers for 2016 -2017

  1. Election of President for 2016 – 2017: Mr. Ehrlich nominated Ann Berger for President. The nomination was seconded by Ms. Scolnick and unanimously approved.
  2. Election of Vice-President for 2016 - 2017: Ms. Scolnick nominated Pat McKenna-Bausch for Vice President. The nomination was seconded by Mr. Ehrlich and unanimously approved.
  3. Election of Secretary for 2016 - 2017: Ms. McKenna-Bausch nominated Ann Scolnick for Secretary. The nomination was seconded by Mr. Rosner and unanimously approved.
  4. Election of Financial Officer for 2016 - 2017: Mr. Ehrlich nominated Chuck Rosner for Financial Officer. The nomination was seconded by Ms. Scolnick and unanimously approved.

Appointments for 2016 - 2017

  1. Appointment of Legal Counsel: It was moved by Ms. Scolnick and seconded by Mr. Ehrlich, to re-appoint the Law Offices of Hamburger, Maxson, Yaffee, Knauer & McNally, LLP, Douglas K. McNally, Partner, from July 1, 2016 , to June 30, 2017. The motion carried unanimously.
  2. Appointment of Library Auditor: IIt was moved by Ms. McKenna-Bausch and seconded by Mr. Ehrlich, to re-appoint the accounting firm of Baldessari & Coster LLP, Albert Coster, from July 1, 2016, to June 30, 2017. The motion carried unanimously.
  3. Newspaper of Record: It was moved by Mr. Ehrlich and seconded by Ms. Scolnick, to re-appoint the Long Islander as the newspaper of record, with Newsday as a second paper if required by law. The motion carried unanimously.
  4. Appointment of Library Treasurer: It was moved by Ms. Scolnick and seconded by Mr. Ehrlich, to re-appoint Linda Newell as Library Treasurer. The motion carried unanimously.
  5. Appointment of Official Bank(s) of Record: It was moved by Mr. Rosner, and seconded by Ms. Scolnick to name TD Bank and The First National Bank of Long Island as the official banks of record. The motion carried unanimously.
  6. Designation of Standing Committees: The following Standing Committee members were appointed:
      • Budget & Finance - Chuck Rosner and Paul Ehrlich
      • Station Branch Planning – Ann Berger and Ann Scolnick
      • Personnel – Ann Scolnick and Pat McKenna-Bausch
      • By-laws & Policies – Paul Ehrlich and Pat McKenna-Bausch
      • Foundation – Chuck Rosner and Ann Berger
      • Facilities and Renovation – Ann Scolnick and Pat McKenna-Bausch
      • Labor Management – Ann Berger and Chuck Rosner

Affirmation of Compliance - Conflict of Interest Policy: Signed copies of the Affirmation of Compliance relating to the Conflict of Interest Policy were collected from Board members for the fiscal year 2016 -2017. Ms. Scolnick moved, seconded by Mr. Rosner, to reaffirm the Library’s Conflict of Interest Policy. The motion carried unanimously.

Establishment of the Time and Place of Regular Meetings: Mr. Ehrlich moved, seconded by Ms. McKenna-Bausch, that the regular meetings be held on the third Tuesday of each month at 5:30 p.m. The motion carried unanimously.

Approval of Holiday & Sunday Schedule for 2016 – 2017:Ms. Scolnick moved, seconded by Mr. Ehrlich, to approve the proposed Library Holiday & Sunday Schedule for 2016 -2017 as presented. The motion carried unanimously.

Approval of Fines and Fees Schedule: Ms. Scolnick moved, seconded by Mr. Ehrlich to adopt the 2016 - 2017 Fines and Fees Schedule as presented. The motion carried unanimously.

Affirmation of Library Purchasing Policy: Ms. Scolnick moved, seconded by Ms. McKenna-Bausch, to reaffirm the Library’s Purchasing Policy. The motion carried unanimously.

Affirmation of By-Laws: Mr. Ehrlich moved, seconded by Ms. McKenna-Bausch, to reaffirm the Library’s By-Laws. The motion carried unanimously.

Mr. Ehrlich made a motion, seconded by Mr. Rosner, to grant permission for John Deschamps to retire at the end of August, 2016. The motion carried unanimously.

Mr. Rosner made a motion, seconded by Ms. McKenna-Bausch, to approve the Library’s Board of Trustees Minutes of June 21, 2016. The motion carried unanimously.

Ms. Morgan from the Friends was in attendance to present their report which included the following: Six boxes of teen books were sent to the High School; all left over teen books from the upcoming September book sale will also be donated to the High School; the Station Branch is being supplied with approximately 100 books per week to be sent to the train station.

A period of public expression was held.

A motion was made by Ms. Scolnick, seconded by Ms. McKenna-Bausch, that Warrant #29, June-End of Month, totaling $332,134.79 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Mr. Ehrlich, that Warrant #1, July General Fund Disbursements, totaling $226,973.81 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Ms. Scholnick, that Warrant #2, Q2 Medicare Reimbursements, totaling $16,659.12 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Ms. Scolnick, that Warrant #1, July Capital Fund, totaling $2,275.00 is paid. The vote was unanimous.

Business Manager Jennifer Mulvihill was available to answer any questions regarding her report with no new transactions to report on. Mr. Rosner requested that some changes be made to the format on future financial reports.

Ms. Scolnick made a motion, seconded by Mr. Rosner, to accept the Personnel Report for July, 2016, The motion carried unanimously.

As an addendum to the written report of Assistant Director Kristine Casper, she stated that she had met with Department Heads regarding stats and asked if the Trustees had any other changes they would like to see on future reports.

Assistant Director Teresa Schwind spoke about the diverse backgrounds and skill sets of some of the librarians and the need to better promote the library’s resources/databases.

Library Director Joanne Adam briefly reviewed her written report with regard to updates on the renovation, the Foundation and various staffing changes.

Ms. Berger stated that there will not be an August Board of Trustees meeting; however, committee members will continue to meet.

A period of public expression was held.

Mr. Ehrlich requested to have a defined scope of Mr. Sheuchenko’s role in the renovation, as well as a detailed budget by the next Board meeting.

At 7:00 p.m. Ms. Berger made a motion, seconded by Ms. McKenna-Bausch, to go to Executive Session to discuss a personnel matter.

At 7:28 pm., Ms. Berger reconvened the meeting.

A motion was made by Ms. Scolnick, seconded by Ms. McKenna-Bausch, to adjourn the meeting. At 7:29 p.m. the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann Scolnick, Secretary                Claire Tietjen, Recording Secretary

 

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