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HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees
Held November 15, 2016, at
338 Main Street, Huntington, New York

PRESENT: Trustees: Ann M. Berger, Pat McKenna-Bausch, Ann Scolnick, Chuck Rosner and Paul Ehrlich

Library Director: Joanne Adam; Assistant Director: Kristine Casper

EXCUSED: Assistant Director: Teresa Schwind

Ms. Berger called the meeting to order at 5:35 p.m.

Mr. Rosner made a motion, seconded by Ms. Scolnick, to approve the agenda for the November 15, 2016, Board of Trustees Meeting. The vote was unanimous.

Mr. Rosner made a motion, seconded by Ms. McKenna-Bausch, to approve the Library Board of Trustees Minutes of October 18, 2016. The vote was unanimous.

A period of public expression was held.

Mr. Ted Scholmann from Baldessari & Coster LLP was in attendance to review the financial report of the Library’s audit for the year ended June 30, 2016. He stated that in their opinion the financial statements present fairly, in all material respects, the respective financial position of the governmental activities and each major fund of the Huntington Public Library, as of June 30, 2016, and the respective changes in financial position for the year then ended in accordance with accounting principles generally accepted in the USA.

Pansy Cheng from H2M Architects and Engineers was in attendance to give further updates regarding the renovation of the Library. A question/answer period followed.

A motion was made by Ms. Scolnick, seconded by Ms. McKenna-Bausch, that Warrant #9, October End of Month, totaling $428,742.61 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Mr. Ehrlich, that Warrant #10, November Disbursements, totaling $758,101.32 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, that Warrant #11, Q3 Medicare Reimbursements, totaling $16,239.52 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Ms. Scolnick, that Warrant #3, November Capital Fund, totaling $13,236.74 is paid. The vote was unanimous.

The Foundation Committee met and has planned a meeting with prospective board candidates for November 30th. Invitations will be sent out inviting prominent members of the community to attend this important meeting.

Ms. Scolnick made a motion, seconded by Mr. Rosner, to accept the Personnel Report for November, 2016. The vote was unanimous.

Assistant Director Kristine Casper gave a brief update on the PALS migration and thanked everyone for their hard work and dedication for its success. Special thanks went to Candace Hope who did most of the overseeing of this project. Ms. Casper reported that there was a mere 2% error margin in the migration thus far and that the system would go live tomorrow.

Library Director Joanne Adam briefly reviewed her written report and stated that new personnel would be starting the end of November.

A motion was made by Ms. Scolnick, seconded by Mr. Rosner, for the approval of the SCLS 2017 Proposed Budget. The vote was unanimous.

A thank you note was received from recent retiree Tara Oodit.

A second period of public expression was held.

At 7:26 p.m., a motion was made by Ms. Scolnick, seconded by Ms. McKenna-Bausch, to enter Executive Session to discuss real estate contract negotiations. The vote was unanimous.

At 8:05 p.m., Ms. Berger reconvened the meeting.

At 8:06 p.m., a motion was made by Ms. McKenna-Bausch, seconded by Ms. Scolnick, to adjourn the meeting. At 8:07 p.m., the meeting was adjourned.

Respectfully Submitted:           Prepared By:

_________________________ _____________________________
Ann Scolnick, Secretary           Claire Tietjen, Recording Secretary

 

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