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HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees
Held April 18, 2017, at
338 Main Street, Huntington, New York

PRESENT: Trustees: Ann M. Berger, Pat McKenna-Bausch, Ann Scolnick and Chuck Rosner

Library Director: Joanne Adam; Assistant Directors: Kristine Casper and Teresa Schwind

EXCUSED: Paul Ehrlich

Ms. Berger called the meeting to order at 5:30 p.m.

Ms. Scolnick made a motion, seconded by Mr. Rosner, to approve the agenda for the April 18, 2017, Board of Trustees Meeting. The vote was unanimous.

Ms. McKenna-Bausch made a motion, seconded by Mr. Rosner, to approve the Library Board of Trustees Minutes of March 21, 2017. The vote was unanimous.

A period of public expression was held.

A motion was made by Ms. Scolnick, seconded by Ms. Berger, that Warrant 21, March End of Month, totaling $480,632.79 is paid. The vote was unanimous.

Ms. McKenna-Bausch made a motion, seconded by Ms. Berger, that Warrant # 22, April Disbursements, totaling $156,412.72 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Ms. Scolnick, that Warrant #23, Q1 Medicare Reimbursements, totaling $17,810.40 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, that Warrant #8, April Capital Fund, totaling $660.00 is paid. The vote was unanimous.

Business Manager, Jennifer Mulvihill, was available to answer any questions regarding her report with no new significant transactions to report on. She stated that a dividend check had been received from Utica Insurance and that March was a three payroll month.

Mr. Rosner stated the Foundation Committee met and that a second donation of $1,000 had been received. Their next meeting is scheduled for April 26th.

Ms. Scolnick made a motion, seconded by Ms. McKenna-Bausch to accept the Personnel Report for April, 2017. The vote was unanimous.

As an addendum to Assistant Director Kristine Casper’s written report, she reviewed and clarified some new dates that were set for the renovation project and stated that they are still waiting for SED approval. She also mentioned the need for some new security cameras and software updates.

Assistant Director Theresa Schwind stated she just received the first draft for the main floor renovation and will be meeting shortly with Administration to discuss same. She is still meeting with various vendors regarding the purchase of new furniture.

A motion was made by Ms. Scolnick, seconded by Mr. Rosner, to purchase five Konica Minolta copiers from Carr, a Xerox Company, for $31,652.00 in order to buy out the remaining lease on these machines. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. Scolnick, to purchase new security cameras and upgrade some existing cameras for both the Main and Station Branch buildings at a total cost of $12,960. The vote was unanimous.

Various pieces of correspondence were received.

Library Director Joanne Adam briefly reviewed items contained in her report and talked further about the small grants application process and the committee which was formed to evaluate the applications. All applications are due by May 5th.

A second period of public expression was held.

At 6:10 p.m., a motion was made by Ms. Berger, seconded by Ms. Scolnick, to enter Executive Session to discuss personnel issues. The vote was unanimous.

At 6:35 p.m., Ms. Berger reconvened the meeting.

A motion was made by Ms. Berger, seconded by Ms. Scolnick, to approve the Employment Resolution for the Library Director as presented with noted changes. The vote was unanimous.

At 6:37 p.m., a motion was made by Ms. McKenna-Bausch, seconded by Ms. Scolnick, to adjourn the meeting. At 6:38 p.m., the meeting was adjourned.

Respectfully Submitted:           Prepared By:

_________________________ _____________________________
Ann Scolnick, Secretary           Claire Tietjen, Recording Secretary

 

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