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HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES
(Unapproved)

Of a Regular Meeting of the Library Board of Trustees
Held July 18, 2017, at the
  Huntington Public Library Meeting Room

PRESENT: Trustees: Ann M. Berger, Ann Scolnick, Chuck Rosner, Pat McKenna Bausch and Kimberly Hawkins

Library Director: Joanne Adam; Assistant Library Director: Kristine Casper

EXCUSED: Teresa Schwind

Ms. Berger called the meeting to order at 5:30 p.m.

Ms. Hawkins made a motion, seconded by Ms. Scolnick, to approve the agenda for July 18, 2017. The motion carried unanimously.

Appointment of Chairperson: Ms. Adam was nominated to act as Chairperson for the meeting by Ms. Berger, seconded by Ms. Scolnick. The nomination was unanimously approved and Ms. Adam proceeded with the order of business.

Election of Officers for 2017 - 2018

  1. Election of President for 2017 - 2018: Ms. Scolnick nominated Ann Berger for President. The nomination was seconded by Mr. Rosner and unanimously approved.
  2. Election of Vice-President for 2017 - 2018: Ms. Berger nominated Pat McKenna-Bausch for Vice President. The nomination was seconded by Ms. Scolnick and unanimously approved.
  3. Election of Secretary for 2017 - 2018: Ms. Scolnick nominated Kimberly Hawkins for Secretary. The nomination was seconded by Mr. Rosner and unanimously approved.
  4. Election of Financial Officer for 2017 - 2018: Ms. Hawkins nominated Ann Scolnick for Financial Officer. The nomination was seconded by Mr. Rosner unanimously approved.

Appointments for 2017 - 2018

  1. Appointment of Legal Counsel: It was moved by Mr. Rosner and seconded by Ms. Hawkins to re-appoint the Law Offices of Hamburger, Maxson, Yaffee, Knauer & McNally, LLP, Douglas K. McNally, Partner, from July 1, 2017, to June 30, 2018. The motion carried unanimously.
  2. Appointment of Library Auditor: It was moved by Mr. Rosner and seconded by Ms. Hawkins to re-appoint the accounting firm of Baldessari & Coster LLP, Albert Coster, from July 1, 2017, to June 30, 2018. The motion carried unanimously.
  3. Newspaper of Record: It was moved by Ms. Scolnick and seconded by Mr. Rosner, to re-appoint the Long Islander as the newspaper of record, with Newsday as a second paper if required by law. The motion carried unanimously.
  4. Appointment of Library Treasurer: It was moved by Ms. Scolnick and seconded by Ms. Hawkins, to re-appoint Linda Newell as Library Treasurer. The motion carried unanimously.
  5. Appointment of Official Bank(s) of Record: It was moved by Mr. Rosner, and seconded by Ms. Scolnick to name TD Bank and The First National Bank of Long Island as the official banks of record. The motion carried unanimously.
  6. Designation of Standing Committees: The following Standing Committee members were appointed:
      • Budget & Finance - Ann Scolnick and Chuck Rosner
      • Station Branch Planning – Kimberly Hawkins and Pat McKenna-Bausch
      • Personnel – Kimberly Hawkins and Ann Scolnick
      • By-laws & Policies – Kimberly Hawkins and Pat McKenna-Bausch
      • Foundation – Chuck Rosner and Ann Berger
      • Facilities and Renovation – Pat McKenna-Bausch and Ann Berger
      • Labor Management – Ann Berger and Chuck Rosner

Affirmation of Compliance - Conflict of Interest Policy: Signed copies of the Affirmation of Compliance relating to the Conflict of Interest Policy were collected from Board members for the fiscal year 2017 - 2018. Mr. Rosner moved, seconded by Ms. Scolnick, to reaffirm the Library’s Conflict of Interest Policy. The motion carried unanimously.

Establishment of the Time and Place of Regular Meetings: Mr. Rosner moved, seconded by Ms. Hawkins, that the regular meetings be held on the third Tuesday of each month at 5:30 p.m. The motion carried unanimously.

Approval of Holiday & Sunday Schedule for 2017 – 2018:Ms. Hawkins moved, seconded by Mr. Rosner, to approve the proposed Library Holiday & Sunday Schedule for 2017 - 2018 as presented. The motion carried unanimously.

Approval of Fines and Fees Schedule: Ms. Hawkins moved, seconded by Mr. Rosner, to approve the proposed Library Holiday & Sunday Schedule for 2017 - 2018 as presented. The motion carried unanimously.

Affirmation of Library Purchasing Policy: Mr. Rosner moved, seconded by Ms. Hawkins, to reaffirm the Library’s Purchasing Policy. The motion carried unanimously.

Affirmation of By-Laws: Ms. Scolnick moved, seconded by Mr. Rosner, to reaffirm the Library’s By-Laws. The motion carried unanimously.

Ms. McKenna-Bausch made a motion, seconded by Ms. Hawkins, to approve the Library’s Board of Trustees Minutes of June 20, 2017. The motion carried unanimously.

A period of public expression was held.

A motion was made by Mr. Rosner, seconded by Ms. Hawkins, that Warrant #28, June-End of Month, totaling $350,731.28 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Mr. Rosner, that Warrant #1, July General Fund Disbursements, totaling $211,082.80 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Mr. Rosner, that Warrant #2, Q2 Medicare Reimbursements, totaling $18,555.62 is paid. The vote was unanimous.

A motion was made by Mr. Rosner, seconded by Ms. McKenna-Bausch, that Warrant #1, July Capital Fund, totaling $10,079.30 is paid. The vote was unanimous.

Business Manager, Jennifer Mulvihill, reported that a new payroll employee was hired. They have been reviewing annual increases and calculating sick and vacation banks. Paychex timekeeping software will be installed to replace our old system once year-end tasks are complete.

Ms. Scolnick made a motion, seconded by Ms. McKenna-Bausch, to accept the Personnel Report for July, 2017. The motion carried unanimously.

Assistant Director Kristine Casper presented her report. She reviewed her written report detailing the bidding process. There was discussion regarding the purchase of a generator. It was decided not to go ahead with this purchase.

A motion was made by Ms. Scolnick, seconded by Mr. Rosner, to award Contract E - Electrical Work to Roland's Electric Inc. of Deer Park, NY, in the amount of $463,500.00. The motion carried unanimously.

A motion was made by Mr. Rosner, seconded by Ms. Berger, to award Contract H - HVAC Work to JNS Heating Service Inc. of Ronkonkoma, NY, in the amount of $1,034,000.00. The motion carried unanimously.

Library Director Joanne Adam presented an update to Ms. Schwind’s written report and highlighted the areas on the first floor to be reconfigured.

A motion was made by Ms. Berger, seconded by Mr. Rosner, to approve the purchase of furniture, not to exceed $55,000, for the first floor which includes the computer table area, the small group study room and the reference desk/senior area. The motion carried unanimously.

Ms. Adam reviewed her written report highlighting information submitted regarding NYS’s new Paid Family Leave Law. This information will be passed on to the Union for discussion on the possible implementation of this benefit.

Mr. Rosner reported that the Foundation has an enthusiastic Board and is pleased with the job Mr. Grounds is doing.

A Thank-you note was received from Gloria Richardson for her retirement gift.

A period of public expression was held.

At 6:53 p.m. Ms. Hawkins made a motion, seconded by Mr. Rosner, to enter Executive Session to discuss personnel and legal issues. The vote was unanimous.

At 7:47 p.m., Ms. Berger reconvened the meeting.

A motion was made by Ms. Scolnick, seconded by Ms. Hawkins, to adjourn the meeting. At 7:50 p.m. the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Kimberly Hawkins, Secretary        Claire Tietjen, Recording Secretary

 

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