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HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees
February 17, 2015 at
1335 New York Avenue, Huntington Station, New York

PRESENT: Trustees: Paul Ehrlich, Ann M. Berger, Ann Scolnick, Harriet Spitzer and Chuck Rosner

Director: Joanne Adam; Assistant Directors: Kristine Casper and Teresa Schwind

EXCUSED:

Mr. Ehrlich called the meeting to order at 5:36 p.m.

Ms. Berger made a motion, seconded by Mr. Rosner, to approve the Library Board Minutes of January 20, 2015. The vote was unanimous.

Ms. Morgan was in attendance to present the Friends report. She stated the Friends earned $245 at the recent book sale and that they have pledged $3,000 for various programs at the Main and Station Branch.

A period of public expression was held.

A motion was made by Mr. Ehrlich, seconded by Ms. Spitzer, that Warrant #19, January End of Month, totaling $16,049.97 is paid. The vote was unanimous.

Ms. Berger made a motion, seconded by Mr. Ehrlich, that Warrant #20, February Disbursements, totaling $151,642.50 is paid. The vote was unanimous.

Business Manager Jennifer Mulvihill reviewed proposed changes to reserve balances as discussed with the Finance Committee and Library Director. In addition, she stated her office will be conducting a self-audit of library personnel records.

A motion was made by Mr. Ehrlich, seconded by Mr. Rosner, to approve changes to the reserve balances as presented. The vote was unanimous.

Ms. Spitzer stated the Personnel Committee met to discuss job responsibilities for titles as described by Civil Service, establishing goals and performance assessment.

Ms. Spitzer made a motion, seconded by Ms. Scolnick, to accept the Personnel Report for February, 2015. The vote was unanimous.

As an addendum to her report, Assistant Director Kristine Casper stated she is continuing work on compiling statistics in conjunction with Kim Bolan and Associates.

As an addendum to her report, Assistant Director Theresa Schwind reported she is continuing work on space reallocation at the Station Branch and determining what changes would constitute the ideal library.

Director Joanne Adam reviewed highlights of her report. She stated she received a proposed addendum to the contract from Kim Bolan in the event the library wished to continue with plans to expand the scope of the space planning project.

Mr. Ehrlich made a motion, seconded by Ms. Spitzer, to accept the new contract received from Kim Bolan and Associates as presented. The vote was unanimous.

Ms. Adam requested approval to purchase 150 new chairs for the auditorium at a cost of $22,855. Also requested was approval to purchase a storage array on state contract at a cost of approximately $12,000. There was a brief discussion of the proposed budget proposal for 2015-2016.

A motion was made by Ms. Berger, seconded by Ms. Spitzer, for approval to purchase 150 chairs for the auditorium as presented. The vote was unanimous.

A motion was made by Mr. Ehrlich, seconded by Ms. Scolnick, for approval to purchase a storage array as presented. The vote was unanimous.

Mr. Rosner made a motion, seconded by Ms. Scolnick, to approve the proposed budget for 2015-2016 as presented. The vote was unanimous.

Ms. Spitzer made a motion, seconded by Ms. Scolnick, to approve the Acceptable Use Policy as previously discussed. The vote was unanimous.

There was a discussion of the future of the Station Branch.

A motion was made by Mr. Rosner, seconded by Ms. Scolnick, for the Huntington Public Library Administration to head up the search for a new location and/or a new facility and to provide a plan for the funding and to work in conjunction with the Board, staff and consultants to determine the best internal design, required furnishings and equipment. The vote was unanimous.

A thank you note was received from the family of Gerard Vincent.

A second period of public expression was held.

At 7:23 pm, a motion was made by Mr. Ehrlich, seconded by Ms. Berger, to enter Executive Session to discuss contract negotiations. The vote was unanimous.

At 8:50 pm, Mr. Ehrlich reconvened the meeting.

At 8:51pm, a motion was made by Mr. Ehrlich, seconded by Ms. Berger, to adjourn the meeting. At 8:52 pm, the meeting was adjourned.

Respectfully Submitted: Prepared By:

_________________________ _____________________________
Harriet Spitzer, Secretary Claire Tietjen, Recording Secretary

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